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Guide to Meeting New USP Changes

Fri, 12/13/2013 - 3:02pm
Dirk Ahlbrecht

Pharmaceutical manufacturing companies have been nervously awaiting the fallout from major modifications in the U.S. Pharmacopeial Convention’s (USP) Chapter 411 minimum quality standards for weights and balances. The Chapter 41 standard, previously used in assays to determine drug content and potency, was last updated more than twenty years ago. A global team of experts drafted the new version, which was recently approved for release by the USP and officially goes into effect in December 2013.

The actual results from the methods detailed in the new standard will likely be in a similar range as those in the previous standard, but the techniques required and the wording of the standards are a bit more complex. While some have suggested that the modifications require the purchase of expensive new high resolution measuring equipment or services from outside parties, in fact many laboratories can easily and efficiently comply themselves, using their existing equipment—if they understand the nuances of Chapter 41 and follow a few simple guidelines.

USP standard basics

With the help of panels of experts, USP regularly and frequently updates and modifies the standards it sets. Chapter 41, which covers the minimum accuracy of weights and balances used to perform assays, was one of a few that had remained unchanged for twenty years.

While USP’s main goal is to describe mandatory standards that lead to a common production quality within the U.S., in fact their reach is far greater, since USP standards and regulations are used globally by any pharmaceutical company that wants to export products to the U.S. The Food and Drug Administration (FDA) inspects facilities in more than 140 countries on the basis of American standards and regulations, and is responsible for enforcing the new USP Chapter 41 standards. This has some pharmaceutical and nutraceutical manufacturers somewhat nervous, since USP standards are rarely self-explanatory, and usually require a fair amount of interpretation. Larger manufacturers may have in-house metrology departments, and come up with their own interpretations, which they are prepared to argue with the FDA. However, the vast majority relies on interpretation by manufacturers of weighing equipment.

In most cases, individual pharmaceutical manufacturers decide for themselves what needs to be weighed accurately within their own manufacturing environment. When conducting assays, accuracy is always required, whereas preparing buffers is not normally covered by Chapter 41. With the many methods and applications in the marketplace, it is not possible to outline exactly when Chapter 41 is required; there must be space for individual pharmaceutical or nutraceutical manufacturers to make their own interpretations. The most appropriate method of defining which substances are covered by Chapter 41 is the risk-based approach described by the FDA. This approach evaluates each measurement according to established risk analysis standards, like those used in the failure modes and effects analysis (FMEA) approach, ensuring that the user will arrive at a proper and practical definition.

Sartorius has been thoroughly reviewing solutions for the challenges posed by the new Chapter 41 changes and has been assisting with interpretations to make it as easy as possible for compliance. For example, the Sartorius Cubis individual premium lab balance can be retrofitted with workflow software so users can perform the required tests to comply with the new USP Chapter 41. Once installed, the software guides users step by step through the determination process. Chapter 41 defines the minimum quality standard for accurate weighing, which is of great importance, because any mistakes in weighing will be multiplied during all other analytic tests conducted afterwards. Table 1 provides a summary of the changes discussed.

Repeatability

The modified USP Chapter 41 standard states, “Repeatability is assessed by weighing one test weight NLT 10 times. Repeatability is satisfactory if two times the standard deviation of the weighed value, divided by the nominal value of the weight used, does not exceed 0.10%. If the standard deviation obtained is less than 0.41d, where d is the scale interval, replace this standard deviation with 0.41d. In this case, repeatability is satisfactory if two times 0.41d, divided by the nominal value of the weight used, does not exceed 0.10%.”

Regarding accuracy, “The accuracy of a balance is satisfactory if its weighing value, when tested with suitable weights, is within 0.10% of the test weight value. A test weight is suitable if it has a mass between 5% and 100% of the balance’s capacity. Its maximum permissible error (mpe), or alternatively its calibration uncertainty, shall be NMT one-third of the applied test limit of the accuracy test.”

In the past the USP defined the minimal sample weight—the smallest sample the customer is allowed to weigh on a balance. In the revised Chapter 41, the USP does not refer to a minimum weight; this has been replaced by the requirement to determine the balance’s “operating range,” which is limited above and below by the maximum capacity of the balance and begins at the point at which the balance’s repeatability is less than or equal to 0.10%. The start point (which can be compared with what was formerly known as minimum weight) must be calculated according to a newly modified algorithm.

The new USP requires that the repeatability of a balance be determined based on at least ten comparable weighed values. For this test, Sartorius recommends using one weight that is approximately half the maximum capacity of the particular balance. For example, for a 200 gram (g) analytical balance, use a 100 g weight. It is important to perform the test with a single piece weight. The USP states that it is not necessary to use a small test weight to assess repeatability. Performing a repeatability test at approximately half a balance’s maximum capacity combines the repeatability test and the accuracy test (see more information below), which ensures maximum efficiency in determining the required specifications. Determine the standard deviation from ten comparable weighed values and multiply these by an expansion factor of two (two times the standard deviation). Multiply this value by 1,000 to get the operating range starting point for a particular balance.

If you come up with a standard deviation of less than 0.41 digit (0.041 milligram (mg) for an analytical balance with a readability of 0.1 mg), replace it with 0.41 d so you can achieve the smallest possible starting point of an operating range of up to 820 d (2 * 0.41*1,000). For an analytical balance with a readability of 0.1 mg, this means the starting point yielded is 82 mg. This approach specifies an absolute minimum, which is a positive addition; in previous USP versions, the minimum was not specified, so different interpretations were established.

Accuracy

The USP requires a simple test—a balance/the test weight is sufficiently accurate if the weighed value displayed does not differ by more than 0.10% of the conventional mass of the weight placed on the balance. The conventional mass consists of the nominal value of the weight used and the actual difference given on its respective calibration certificate. For example, when using a test weight with a nominal weight of 100 g the permissible readout on a balance is between 99.90000 g and 100.10000 g. For this test, weights used must have a maximum permissible error (mpe) of no more than 1/3 of 0.10%(=0.03%). This requirement merely signifies that it is not always mandatory to use a high-class E2 weight. In most cases, it is sufficient to use class F weights (weight classes according to International Organization of Legal Metrology [OIML]). A further requirement is that the accuracy must be determined using a weight with a mass value between 5% and 100% of the capacity of the particular balance. For example, for a 200 g analytical balance, use a weight with a mass of between 10 g and 200 g.

As explained earlier, you can combine repeatability and accuracy tests if a weight corresponding to half of the maximum capacity of a balance is used to determine the repeatability. One of the ten weighed values of this repeatability test can be used to determine the balance’s accuracy.
One other important revision to the USP 41 is a new requirement that, “...Unless otherwise specified, when substances must be ‘accurately weighed,’ the weighing shall be performed using a balance that is calibrated over the operating range and meets the requirements defined for repeatability and accuracy.”

Chapter 41 defines the minimum quality standard for accurate weighing. Any mistakes in weighing are multiplied for  all analytical tests afterwards. The requirement to calibrate the balance over the operating range is subject to a great deal of interpretation and raises interesting questions. The fact is that there are many different ways to calibrate a balance. Sartorius strongly recommends using the globally established ISO 17025 standard, “General requirements for the competence of testing and calibration laboratories,” which incorporates a variety of influencing factors and parameters. The USP minimums incorporate only the repeatability and some of the test weight(s) information.

Various service providers offer balance calibrations in accordance with ISO 17025. Only those with such accreditation have proven that their procedures really follow the standard and that they are authorized to issue valuable certificates on the measuring uncertainty of a particular balance.

Currently the revised Chapter 41 can be accessed in the USP’s online forum, the USP PF. As soon as the printed version is available, the updated Chapter 41 will also be binding. The transitional period is currently in effect, during which users may proceed according to either the old or the new USP.

References
1. http://www.pharmacopeia.cn/v29240/usp29nf24s0_c41.html


Dirk Ahlbrecht is Senior Manager High Performance Balances and Mass comparators, Marketing, Lab Products, and Services at Sartorius AG. He has over 25 years’ experience in weighing technology and worked in various positions in service, sales, and marketing at Sartorius. Dirk Ahlbrecht is a Member of the USP experts panel for general chapters 41 and 1251.

This article appeared in the November/December 2013 issue of Controlled Environments.

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